Issue Rationale for bid / RFP to be awarded as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Chiller Maintenance and Repair County-Wide Bid #14-MA-305– Contract Period is August 16, 2013 through August 15, 2015 – Bid established for the purchase of quarterly and comprehensive annual maintenance service inspections at firm fixed pricing and shall obtain quotes from one or more of the award vendors in section 2 for routine maintenance and repair of chillers.  Vendor with lowest quote using their pricing from section 2 (hourly rates, parts multiplier, cost per chiller) shall be issued a purchase order, however, the School Board reserves the right to self-perform the work or issue purchase order without obtaining quotes if it is in the best interest of the School Board.  Eighteen (18) bids solicited plus listed on our web site for download and six (6) bids received.  The vendors awarded are the lowest most qualified responsive bidders. 

b. Warehouse Supply Bid #13-BA-115 – Remove and revise vendors awarded June 2013 due to minimum order requirements that the District will not be able to meet.  Revised Bid Tab Sheet attached.

Award bid as follows:

a.  Chiller Maintenance and Repair County-Wide Bid #14-MA-305 - Recommend Award To:

            Section 1

·         Group A and B:  Brooks Air Systems Inc., 11196 St Johns Industrial Pkwy, Jacksonville, Fl 32246

·         Group C:  Johnson Controls Inc., 4820 Executive Park Ct.  Ste 109, Jacksonville, Fl 32216

·         Group D:  Thermaserve Inc., 6676 Columbia Park Drive South, Jacksonville, Fl 32258

Section 2

·         Brooks Air Systems Inc., 11196 St Johns Industrial Pkwy, Jacksonville, Fl 32246

·         Johnson Controls Inc., 4820 Executive Park Ct.  Ste 109, Jacksonville, Fl 32216

·         Siemens Industry Inc., 8940 Western Way, #1, Jacksonville, Fl  32256

·         Thermaserve Inc., 6676 Columbia Park Drive South, Jacksonville, Fl 32258

·         W. W. Gay Mechanical Contractor Inc., 524 Stockton Street, Jacksonville, Fl 32204

·         Trane U. S. Inc., 8929 Western Way, Suite 1, Jacksonville, Fl 32256

b. Warehouse Supply Bid #13-BA-115 – Recommend To:

·         Remove Award: Standard Stationery Supply for Items:  23, 43, 66  

·         Revise Award: Quill for Item:  23          

·         Revise Award: School Specialty for Item:  66   

·         Revise Award: Smith Office & Computer Supply for Item:  43

a.  Chiller Maintenance and Repair County-Wide Bid #14-MA-305:  Estimated $140,000.00 

b.  Warehouse Supply Bid #13-BA-115:  None

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs 

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management